Real-time visibility into your contracts is the first step towards managing complex processes and decisions about the future. Without this insight, it’s impossible to accurately assess where your organisation stands, or what the right decisions are moving forwards.

To get there, you need the best contract management software, and we believe that’s Contract Insight. Four Business Solutions has worked with many prestigious companies to help fine- tune and enhance this feature-rich, software system that addresses the entire contract lifecycle through functionality that is powerful, flexible, easy-to-use and workflow-driven.

Why Contract Insight?

Contract Insight provides an enterprise-class, web-based solution that is highly robust and scalable, using advanced web and database technologies. It offers unprecedented contract management software flexibility and functionality to business users of all levels across your organisation.

Product Overview

Contract Insight works for organisations of all sizes, with flexible architecture to meet a wide range of requirements. The software is a result of years of industry research, development, and customer feedback and is used by many Fortune 500 companies.

Contract Insight is built upon the latest web-enabled technologies, so it can be rapidly deployed, easily supported and maintained, with less concern around total cost of ownership. It will help your organisation meet contract compliance regulations, centralise your contract and committal management, provide team collaboration and improve your overall contract administration process.

Contract Insight can be hosted in a SaaS model, or installed on your organisation’s servers in a deployment model. Your system could be up and running within days, and many Contract Insight customers have realised a drastic ROI within the first two months.

The Contract Lifecycle

four-chart-1-contract-lifecycle

Key functions provided by Four’s system

  • Multi-level security
  • Track sub-tasks and milestones
  • Template-based creation/drafting
  • No attachment limitations
  • Custom and ad-hoc searching/reporting
  • Track key contract dates
  • Advanced calendar notifications
  • Email contract and task alerts
  • Add user-defined fields
  • Online report builder

Specific benefits of our CMS

Reduce Contract Cycle Time
Contract Lifecycle Management through Contract Insight eliminates common bottlenecks across creation, negotiation, approval, and renewal/termination. The result is faster contract execution. Professionals can quickly create contracts within our systems’ Word-like editors or in Microsoft Word itself, by simply dragging and dropping clauses from the library of approved contract language. Our solution saves you additional time during negotiations with visual comparisons of text between versions.

Enhance Employee Productivity
Contract Insight doesn’t just automate common contract workflow processes, it can also streamline by eliminating steps altogether.
For example, sending a contract for financial approval could be based on criteria such as the contract value and type of contract. Depending on the information provided, tasks and information would be automatically routed to the necessary business people, rather than someone needing to intervene to review the contract and determine its next steps.

Real-Time Risk Visibility
Many organisations have contracts scattered, often locked in filing cabinets or hidden on employee hard drives. With time-sensitive data and information decentralised, the risks and potential losses increase. Contract Insight provides General Counsel, Sales, Procurement, Compliance, IT and any other department with instant access to every contract, committal or agreement needed through a central, unified contract repository.

Sustain Profitable Agreements
Contract Insight offers real-time visibility on existing committals and agreements. This provides a competitive advantage in negotiating new agreements and consolidating agreements with the best terms. Our solution provides fully-featured contract creation/authoring to accurately and consistently create contract language and merge details. By streamlining authoring and negotiation, you can devote more time to the unique and high-value aspects of contracts.

Timely Contractual Obligations and Key Milestones
Traditional filing approaches often leave information forgotten and obligations missed. Contract Insight goes beyond providing trigger-based alerts. With its sophisticated workflow capabilities, your organisation can make sure employees follow through on important items and reach critical milestones. Contract Insight offers escalations, sequenced and tandem processes to ensure this happens.

Easily manage ITTs and contracts
Contract Insight integrates with Cobblestone’s Tender Management Software, from New Tender to Resubmission/ Verification and tracking vendor performance. Most businesses regularly deploy invitations to tender (ITTs) to find the best supplier for a project. But ITTs requires a lot of admin, often involving manual processes, short timeframes and large volumes of documents. Chasing responses only adds to the headache. Four’s Tender Management Software reduces complexity and wasted effort. It’s easy to use and helps you meet compliance requirements, control risk and drive down costs.