Getting started

Clarity is here. A Contract Lifecycle Management (CLM) solution lifts your contracts out of the filing cabinet and into the digital age. From first draft through to compliance and renewal, it controls every stage at the click of a mouse, helping you create revenue, drive down costs, speed up sales and stay robustly compliant.
Four deploys Cobblestone’s Contract Insight, used by Fortune 500 companies. Contract Insight is configurable, scalable and can be up and running in days. It’s user-friendly and can be delivered online, or deployed on your premises. Many customers see a dramatic return on investment within two months.

Assessing your needs

Assessing the need for contract management software is a unique process for each organisation. But one thing is certain; to boost your competitive advantage in today’s fast-paced business environment, a centralised, comprehensive contract management system is key.
Take a look at the following questions. They lay out the challenges our customers often face before implementing a Contract Insight solution. If you identify with any of these, then Contract Insight could play a drastic part in improving your organisation’s contract management.

Could Contract Insight work for you?

q

If your contract manager(s) suddenly left, would your organisation have a problem locating information?

Do your sales employees present non-standard contract terms to potential or prospect clients?

Have key contract dates, such as option renewal, or automatic term rollover, ever been missed by your organisation?

Can you quickly recall the number of contracts you manage that will expire in the next 3 months? 6 months?

Has your organisation ever paid for something not wanted due to missing a negative option on a contract?

When an executive asks about specific contract(s) are you able to respond while the executive is still there?

Could risk and/or business levels be exceeded with a specific supplier due to different departments unknowingly contracting with the same supplier?

Can you track organisational cash flow back to specific contracts?

Do you know and can you manage the status of contracts anywhere in their lifecycle?

Can you provide a summary of your organisation’s contractual liabilities for a vendor? for a department? for a time-frame?

Can you quickly determine and account for bottlenecks in the process or flow of your contracts?

Assessing Your Risk

The challenge in assessing risk is that mistakes often go unnoticed, then surface later in the details, or when merging contracts. Contract management software starts to mitigate this, by making details visible to all necessary business users. With automated and in-depth reporting, managers can rest assured that, when risk exists, it can be brought to their attention, rather than slipping through the cracks.

Hosted (SaaS) Benefits

The Contract Insight Hosted license (Software-as-a-Service) means it is delivered on-demand, via the web. There is no software to download, and no long-term licensing contracts or ongoing maintenance; it is all included in your subscription. You can access your system anytime, anywhere via a web browser. The system includes the latest release of software, full support and maintenance.

Client Installed (Deployed) Benefits

The Contract Insight Client Deployed (perpetual) license provides software to be installed on your organisation’s servers. That means the entire application is in your environment and under your control. It allows you and your employees to access your contract system anytime, anywhere via your hosted servers. Four Business Solutions provides full deployment including installation, configuration and support.