How does Four’s Tender Management system work?

Paper-based Tender Management systems eat up time and cause stress. Four Business Solutions offers Contract and Tender Management software that work hand-in-hand, making life easier and more successful for everyone.

Business prepares a bid/tender for the product or service...

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Creates a Tender Management record with tracking fields

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Assigns the responsible individuals (department and employee)

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Upload related documents and files (RFP documents, requirements)

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Workflow tasks and alerts assigned (early e-mail and calendars)

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Authorised users can access, review, approve, modify documents before release to respondents (suppliers/bidders)

Business releases RFx and related files to the public tendering site...

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Public documents attached and marked as public

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Option: assign interested respondents

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Option: send group e-mail notices to respondents

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Personnel may respond to questions, post answers, and mark as public if needed

Option: potential respondents review posted bid opportunities...

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Respondents view solicitation posting summary via the Tender Management Portal/Gateway

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Respondents may download/view files

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Respondents may log in to respond, or post a bid

Respondents log in and prepare their response...

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Respondents may download/view related files

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Respondents may ask questions

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Respondents may add themselves as an interested party

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Respondents may review questions and answers that are posted

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Respondents may upload their prepared response and files prior to close

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Respondents may upload their prepared response and files prior to close

Business reviews and scores qualified respondents...

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Rate and Score respondents

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Perform follow-up communication internally and externally

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Create a contract record from the solicitation

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Make a selection or award

Contract Personnel Create and Manage the Contract...

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Review the contract record

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Track important data fields about the contract

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Track important workflow tasks and approval alerts (e-mail/calendar)

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Track and/or draft contract from template (with merging fields, version tracking)

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Upload external files and documents (with date/time/user/version tracking)

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Track costs

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Create and manage post signature tasks (alerts, notifications, reminders)

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Perform supplier/contract ratings (and monitor performance alerts)