How does Four’s Tender Management system work?

Paper-based Tender Management systems eat up time and cause stress. Four Business Solutions offers Contract and Tender Management software that work hand-in-hand, making life easier and more successful for everyone.

Business prepares a bid/tender for the product or service...

Creates a Tender Management record with tracking fields

Assigns the responsible individuals (department and employee)

Upload related documents and files (RFP documents, requirements)

Workflow tasks and alerts assigned (early e-mail and calendars)

Authorised users can access, review, approve, modify documents before release to respondents (suppliers/bidders)

Business releases RFx and related files to the public tendering site...

Public documents attached and marked as public

Option: assign interested respondents

Option: send group e-mail notices to respondents

Personnel may respond to questions, post answers, and mark as public if needed

Option: potential respondents review posted bid opportunities...

Respondents view solicitation posting summary via the Tender Management Portal/Gateway

Respondents may download/view files

Respondents may log in to respond, or post a bid

Respondents log in and prepare their response...

Respondents may download/view related files

Respondents may ask questions

Respondents may add themselves as an interested party

Respondents may review questions and answers that are posted

Respondents may upload their prepared response and files prior to close

Respondents may upload their prepared response and files prior to close

Business reviews and scores qualified respondents...

Rate and Score respondents

Perform follow-up communication internally and externally

Create a contract record from the solicitation

Make a selection or award

Contract Personnel Create and Manage the Contract...

Review the contract record

Track important data fields about the contract

Track important workflow tasks and approval alerts (e-mail/calendar)

Track and/or draft contract from template (with merging fields, version tracking)

Upload external files and documents (with date/time/user/version tracking)

Track costs

Create and manage post signature tasks (alerts, notifications, reminders)

Perform supplier/contract ratings (and monitor performance alerts)