The benefits of contract management software

Why Contract Insight?

Contract Insight provides a highly-robust, scalable, web-based solution using advanced web and database technologies. It offers unprecedented contract management software flexibility and functionality to business users of all levels across organisations of all sizes. The software is a result of years of industry research, development and customer feedback and is used by a number of Fortune 500 companies.

Contract Insight is built upon the latest web-enabled technologies, so it can be rapidly deployed, supported and maintained, saving you time and money. This enterprise contract management system will help your organisation meet contract compliance regulations, centralise your contract and committal management, enable team collaboration and improve your overall contract administration process. It can be hosted in a SaaS model or deployed on your organisation’s servers. Your contract data management system could be up and running within days, and many of our customers have realised significant ROI within the first two months.

Key functions

  • Multi-level security
  • Track sub-tasks and milestones
  • Template-based creation/drafting
  • No attachment limitations
  • Custom and ad-hoc searching/reporting
  • Track key contract dates
  • Advanced calendar notifications
  • Email contract and task alerts
  • Add user-defined fields
  • Online report builder.

Specific benefits

Reduce contract cycle time
Contract lifecycle management with Contract Insight eliminates common bottlenecks across creation, negotiation, approval, and renewal/termination. You can quickly create contracts within the system’s Word-like editors or in Microsoft Word itself, by simply dragging and dropping clauses from approved contract language library. During negotiations, visual comparisons of text between versions will save you time.

Enhance employee productivity
Contract Insight doesn’t just automate common contract workflow processes – it also streamlines by eliminating certain steps. For example, sending a contract for financial approval might be based on criteria such as the contract value and type of contract. Depending on the information provided, tasks and information would be automatically routed to the necessary business people, rather than requiring manual intervention. And the use of contract management database templates frees up more time and ensures consistency.

Real-time risk visibility
Many organisations store contracts in disparate places such as locked filing cabinets or employee hard drives. With time-sensitive data and information decentralised, risks and potential losses increase. Contract Insight provides General Counsel, Sales, Procurement, Compliance, IT and all other departments with instant access to every contract, committal or agreement via a central, unified contract repository.

Sustain profitable agreements
Contract Insight offers real-time visibility on existing committals and agreements. This gives you a competitive advantage in negotiating new agreements and consolidating agreements with the best terms. It offers fully-featured contract creation/authoring to accurately and consistently create contract language and merge details. By streamlining authoring and negotiation, you can devote more time to the unique and high-value aspects of contracts.

Timely contractual obligations and key milestones
Traditional filing approaches can misplace critical information and fail to meet obligations. Contract Insight’s sophisticated workflow capabilities enables your employees to keep abreast of and follow through on important items and critical milestones, via escalations, sequenced and tandem processes.

Easily manage ITTs and contracts
Most businesses regularly deploy invitations to tender (ITTs) to find the best supplier for a project. But ITTs require considerable admin, often involving manual processes, short timeframes and large volumes of documents. Chasing responses only adds to the headache. Four’s tender management software – which integrates seamlessly with Contract Insight – reduces complexity and wasted effort. It’s easy to use and helps you meet compliance requirements, control risk and drive down costs.