As legal operations processes and legal technology standards evolve, it is important that organisations adapt accordingly.  As contract complexity and contract volume grow, the fact that manual and outdated methods of contract management will no longer suffice is quickly elucidated.  As such, organisations working with contracts must embrace digital transformation to increase revenue, decrease contract lifecycle management bottlenecks and succeed in this ever-changing technological landscape.  Read on to learn about the nature of digital transformation – and how digital transformation with contract management software can help organisations to seamlessly navigate the future of legal operations.

Why does digital transformation matter?

Digital transformation is vital for the survival and prosperity of organizations in all industries because – as the needs of customers, clients, and stakeholders evolve – technological capabilities must evolve with them.  Given the increasing availability of user-friendly technology in the digital age, organisations need to ensure they are not only keeping up – but thriving and innovating.

Is legal tech the future?

Why does the digital transformation process matter for legal operations?

Well, a digital transformation strategy for legal operations can:

  • streamline contract requests
  • simplify contract authoring
  • centralise contract negotiations
  • help organisations meet contract obligations
  • help organisations better track contract financials and budgets
  • improve communication with automated alerts and notifications
  • enhance contract analytics with reports and dashboards.

What are the four main areas of digital transformation?

Here are four areas of digital transformation.

  • Technology: Demonstrate the value of technology for business processes.  This should be clear to clients, stakeholders, etc.
  • Data: Protect data and support more user-friendly data management processes.
  • Process: Provide KPIs to demonstrate process streamlining and enhancement.
  • Organisational growth: Embrace more complex processes and more robust offerings in accordance with digital transformation.

Embracing digital transformation for legal operations

In order to succeed in the digital transformation framework above, organisations looking to improve legal operations for the future should leverage digital transformation technologies.  The best digital transformation solution for legal operations is user-friendly contract management software that can streamline and centralise the entire contract lifecycle.  It is easy to make a case for contract management software, but we will get to that later.  For now, let’s examine some of the things that contract management software for legal operations can do to supplement the digital transformation framework. 

Contract intelligence for legal operations

Contract intelligence is paving the way for legal operations.  As such organisations should ensure that the contract management software platform being used provides proprietary contract artificial intelligence with machine learning.  Contract intelligence can:

  • enhance the management of sensitive data, such as PCI, PII, and more
  • intelligently identify key data such as locations, dates, monetary values, emails, phone numbers, counterparties and more
  • foster proactive opportunity identification with comprehensive contract analysis.

Full contract lifecycle management

Leading-edge CLM software systems support organisations’ digital transformation journey with user-friendly tools for the full contract lifecycle – including:

  • automated contract request management
  • easier contract authoring with the seamless merging of contracts with templates from an organisation’s pre-approved clause and template library
  • a centralised system for contract negotiation, contract collaboration and party review
  • centralised and detailed contract analytics and contract data tracking tools
  • automated key date notifications and alerts for greater accountability
  • robust risk assessment, risk mitigation and risk analysis tools (such as the ones previously mentioned)
  • robust process configuration and tracking for specific contract types for a wide variety of industries
  • integrated RFx management (including for RFPs)
  • simple yet comprehensive searching and reporting – which can include an ad hoc and custom report designer.

Easily make your case for digital transformation

If you – as a legal operations professional looking to make a case for your digital transformation roadmap – are interested in the features and functionality highlighted in this blog, you will be thrilled to know that Contract Insight from Four offers these digital transformation tools and so many more.

Contract Insight® offers a myriad user-friendly features of contract management software that can equip your team to secure and unite contracts, seamlessly collaborate, manage contract compliance, track costs and budget information, receive alerts and notifications, bring processes into the future with VISDOM® AI and machine learning, efficiently and rapidly sign with IntelliSign® electronic signature software, foster productivity and cut expenses.  

Contract Insight from Four Business Solutions

Contract Insight is a cloud-hosted (SaaS) or deployed (on-premise) contract management solution.  The acclaimed platform is trusted by thousands of professionals for their contract management, legal document managementprocurement and sourcing needs.  Used by many Fortune 500 companies, Contract Insight gives you real time visibility into your contracts. It doesn’t just shore up your security; it will help you meet contract compliance regulations, centralise your contract management and improve your overall contract administration process.

For more information, contact John O’Brien, CEO at Four Business Solutions, global business consultants and software integrators providing business processes improvements in FinanceSupply Chain and Operations, across a broad range of industries.